Bylaws

Historic Ybor Neighborhood Civic Association Bylaws

ARTICLE I MEMBERSHIP
Section 1. Membership in H.Y.N.C.A. shall consist of active and associate members. Active members shall reside in the Historic District. Associate members shall be defined as property owners and business owners within the Historic District.
Section 2. Residents who wish to be members of the H.Y.N.C.A. should attend regular meetings and make their wishes known. The executive board shall have the power to approve or disapprove of new members by vote based on their support of the purposes and goals of the H.Y.N.C.A. as defined by Article 5 of the H.Y.N.C.A. Articles of Incorporation.

Section 3. Associate members who wish to support the H.Y.N.C.A. should make their wishes known in writing or verbally. The executive board shall have the power to approve or disapprove of new associate members by vote based on their support of the purposes and goals of the H.Y.N.C.A. as defined by Article 5 of the H.Y.N.C.A. Articles of Incorporation.

ARTICLE II OFFICERS
Section 1. The officers of the H.Y.N.C.A. shall perform the duties prescribed for their office in the parliamentary authority adopted by this organization.
Section 2. The officers shall be elected at an Annual meeting in May of each year and shall hold office for one year or until their successors are elected or appointed by the Executive Board. The officers shall consist of the President, Vice-President, Secretary, Treasurer, and such other officers with such powers and duties not inconsistent with these By-Laws as may be determined by the Board of Directors.  Any two offices, except those of President and Vice-President, may be held by the same person.

ARTICLE III: EXECUTIVE BOARD
Section 1. The Executive Board shall consist of the officers and the Chairpersons of standing committees. The H.Y.N.C.A. must maintain a minimum of three and maximum of twelve Board members at any given time. 

Section 2. The Executive Board at regular board meetings shall exercise general supervision of the business of the H.Y.N.C.A and shall authorize the payment of all bills. The Board shall fill vacancies arising between elections in the various offices of the Association and if desired in its own membership.

ARTICLE IV: COMMITTEES
Section 1. Chairpersons of committees shall be appointed by the President and shall be members or associate members of the H.Y.N.C.A. All Members of committees shall act in accordance with the goals, Bylaws and Articles of the H.Y.N.C.A.

ARTICLE V: DUES
Section 1. Annual dues of active and associate members shall be fifteen dollars per year The Board of Directors has the right to adjust dues on an annual basis from this date forward.  Waiver may be granted according to the members’ ability to pay.

ARTICLE VI: MEETINGS
Section 1. Regular meetings of the H.Y.N.C.A. shall be held on the last Thursday of odd months at six-thirty p.m. from January to December (Jan. Mar. May. July. Sept. Nov.), or on an as needed basis. Advance notice must be given to each member regarding special meetings by either mail, telephone, electronic mail, website, etc.  The Executive Board, by vote, may call a special meeting or cancel a regular meeting.

ARTICLE VII: QUORUM
Section 1. Those members present at a regular meeting of the H.Y.N.C.A. shall constitute a quorum for the transaction of business.

ARTICLE VIII: PARLIAMENTARY AUTHORITY
Section 1. All meetings of the H.Y.N.C.A. shall be governed by parliamentary as set forth in Roberts Rules of Order Revised.

ARTICLE IX: AMENDMENT
Section 1. These Bylaws may be amended at any regular meeting of the H.Y.N.C.A. by the affirmative vote of a majority of those present provided that the notice of the proposed amendment was submitted at a previous regular or annual meeting.  Amendments to Bylaws will be effective immediately upon adoption.

ARTICLE X: BOARD VOTING
Section 1.  All matters requiring a vote by the Executive Board may take place at a regular Executive Board meeting or by electronic mail.  A quorum of Executive Board members must participate in any and all matters requiring a vote. 

Section 2.  All voting by electronic mail must be with the consent of all board members on the subject matter at hand and on an as needed basis when a meeting cannot be convened or is warranted.  Any one board member can cancel a vote by electronic mail by making their concern known.  The vote must then take place at a regular or special board meeting.  Voting by electronic mail must include a carbon copy to all Executive Board members to be valid.

Amended this day, 25 of September 2007